Hit tomorrow's cutoff without keeping the desk until 8.
Contractor emails, texted material lists, and takeoff PDFs become ERP-ready quotes in minutes, in your units and your price levels, with your people approving every line.
Quoting.ai Supply is AI quote and order entry for lumber yards and building materials dealers. It reads material lists from email, PDF, text, and voicemail, matches them to your catalog including dimensions, lengths, grades, and unit conversions, applies customer price levels, and writes the quote into your ERP. Spruce is live today. Setup is two steps: connect your inbox and upload inventory, then a human gets you live.
The desk this is built for
- The 6 PM cutoff for next-morning delivery turns every afternoon into triage. Contractors who quote fastest win the job, and yards we talk to average 30 minutes of desk time per quote.
- A framing package arrives as a photo of a handwritten list. Someone retypes 80 lines, converts eaches to board feet, and hopes they read the handwriting right.
- Yards tell us they have considered hiring four or five inside salespeople just to keep up with order entry. That is payroll spent retyping what a system can read.
How does Quoting.ai read a lumber list?
Dimension lumber shorthand, mixed units, and messy formats are the whole job. 120 2x6x16 SPF, a photo of a lift ticket, or a takeoff PDF from a framer all resolve to your SKUs with the right unit of measure. Lengths, grades, and treatment variants match to what you actually stock, and substitutions get flagged for a human call instead of silently swapped.
What happens at the cutoff?
Quotes that used to take half an hour of retyping are drafted in minutes, so the 4 PM pile does not become the 8 PM pile. Your counter team reviews and sends from one queue, in order, and the cutoff stops deciding who on the desk eats dinner at home.
Does it work with Spruce?
Yes. Spruce is live today: quotes and orders write back as real documents with your item numbers and customer pricing. DDI Inform is also live, and Epicor, NetSuite, and SAP are in development. Any other system is covered by the custom integration path.
Who approves the quote?
Your people, every time, in an approval inbox. We measure the Human Edit Rate, the share of AI lines your team corrects, and show it to you honestly. Start in Assist mode where everything is reviewed, and only loosen up when your own numbers say so.
Questions from desks like yours
Can it convert units, like eaches to board feet or linear feet?
Yes. Unit-of-measure conversion is part of catalog matching, using the units defined in your ERP item file. Lines with ambiguous units are flagged for review, never guessed.
Contractors text us photos of handwritten lists. Does that work?
Photos and scans go through the same pipeline as PDFs and emails. Legible handwriting resolves to line items; anything unreadable is flagged for a human instead of invented.
We quote from stock we may not have. Does it check availability?
The quote drafts against your ERP inventory data, so your team sees on-hand quantities while approving. Availability rules, like flagging lines over on-hand, are configured with you at kickoff.
How fast can we start?
Connect your inbox and upload your inventory today, then book the kickoff call. A human gets you live and tunes matching to your catalog, included with every plan.
See it on your own RFQs
Connect your inbox, upload inventory, book the kickoff call. Two steps and a human, that is the whole setup.