From "I need a 10 watt light" to the exact SKU, quoted same day.
Fixture schedules, contractor emails, and WhatsApp voice notes become ERP-ready quotes matched to your real catalog, with your inside sales team approving every line in one queue.
Quoting.ai Supply is AI quote and order entry for electrical distributors. It reads RFQs from email, PDF, WhatsApp, fax, and voice, resolves vague requests like a 10 watt light against catalogs where that maps to 50 or more variants, applies customer price levels, and writes quotes into your ERP with a human approving every line. Setup is two steps: connect your inbox, upload inventory.
The desk this is built for
- A request for a 10 watt light can map to more than 50 variants in a real electrical catalog: lumens, color temperature, trim, voltage, finish. Someone burns their afternoon disambiguating it.
- Electrical houses we talk to run 8 or 9 people processing orders that arrive as WhatsApp voice notes and texts full of spelling variants and shorthand.
- Lighting packages and gear quotes stall for days because the desk is buried, while the contractor is already calling the next distributor on the list.
How does it resolve vague electrical requests?
The system matches against your actual item file, not a generic product database. When a request underspecifies, it uses the customer's order history and your catalog structure to shortlist the right variant, and flags the line with its candidates when confidence is low. Your inside sales person picks from three likely SKUs instead of searching from scratch.
Can it take orders from WhatsApp and voice notes?
Yes, and this is where electrical desks bleed the most time. Voice notes and WhatsApp texts, including Hebrew and Spanish, become structured line items in an auditable queue. The order that used to live in a salesperson's phone now has a paper trail your ops manager can see.
What about submittals and fixture schedules?
Fixture schedules in PDF resolve to line items with types and quantities preserved, so the quote mirrors the schedule the way the contractor expects to read it. Package quotes keep their structure instead of flattening into an unordered list.
Who stays in control?
Your team, in an approval inbox with the Human Edit Rate on display. Assist mode drafts everything for review. Guarded auto-sends only quotes that clear rules you set. Autopilot is there when your own accuracy numbers earn it.
Questions from desks like yours
Our SKUs have manufacturer aliases and cross-references. Does matching handle that?
Matching runs on your item file including manufacturer part numbers and aliases from your ERP. Cross-reference gaps found during kickoff are added to the matching layer, and every correction your team makes teaches it your catalog.
Can it confirm orders that come in on WhatsApp?
WhatsApp intake is formalized: the message becomes a drafted order in the approval queue, and confirmation goes out through your normal channel with a full audit trail. Nothing is confirmed from a phone with no record.
Does it handle Hebrew?
Yes. Hebrew text and voice intake is a real capability today, along with Yiddish and Spanish voice notes. Ask us about it on the kickoff call.
Which ERPs are supported?
DDI Inform and Spruce are live. Epicor, NetSuite, and SAP are in development. Anything else goes through the custom integration path, honestly scoped on the kickoff call.
See it on your own RFQs
Connect your inbox, upload inventory, book the kickoff call. Two steps and a human, that is the whole setup.